You can configure your system to send (or not) emails to users whenever bookings made under their name are added, amended or deleted (you can also set up Reminders of bookings, see here for more on this).
You can also choose to send emails to Room/Resource Owners whenever bookings are added, amended or deleted for their resources; or to send emails when a particular Booking Note or Catering Item is used; or to copy a specific email address into all emails sent from the system.
To set any of these up, follow the steps below:
- From the Admin Homepage select Settings > System Settings > Email Notifications.
- Click the box next to the option(s) you would prefer notification sent for.Email User - This would send an email to the user a booking is made under whenever the booking is added, amended or deleted on the system. If this option is not selected the user will only be sent an email when a booking made under their is deleted and and a note has been entered for the user on deletion.
Email Room/Resource Owner - Would send an email to the Room/Resource Owner(s) whenever a booking is added, amended or deleted for their room/resource. Please see here for further information on setting up Room/Resource Owners.
Send Catering/Notes Emails for Pending Bookings - If selected would send an email to the address attached to a booking/catering note whenever a pending booking is added including the note. Please see this for further details on pending bookings,and this for details on booking notes.
- Under BCC Email Address you can enter an email address which would then receive copies of all emails sent from the system.